- Maintain physical P-Files for all employee-related documents, including new hire records, internal movements, probation confirmations, exit formalities, salary adjustments, and other relevant HR letters.
- Ensure employee has a dedicated cardboard file stored at the designated site.
- Perform on-site filing of documents at the storage location where P-Files are housed.
- Coordinate retrieval and delivery of P-Files to the office upon request from the HR team.
- Track and record the receipt of acknowledged ELS letters and new hire onboarding documents.
- Liaise with Writers, the P-File management vendor, to retrieve leaver files and ensure timely re-filing.
- Support the transportation of P-Files between the office and the storage site as needed.
- Support preparation, printing, signing (by authorized signatory) and dispatch of HR letters
- Workdays from Monday to Friday. Twice a week or more as per instructions provided time to time by Company Authorized Personnel, to visit the storage room, which is located at around approx. 10 mins from Office, to organize files, documents etc.
- Support other BAU works assigned by HR Operation manager
Qualifications & skills: