Key Responsibilities:
- Manage and coordinate all office operations, supplies, and equipment.
- Serve as the primary point of contact for internal and external communications.
- Maintain and organize company records, files, and databases (both physical and digital).
- Assist in scheduling meetings, preparing agendas, and taking meeting minutes.
- Handle correspondence, phone calls, and emails promptly and professionally.
- Support HR activities such as onboarding, attendance tracking, and employee records.
- Coordinate with vendors, experts, lawyers, service providers, and building management as needed.
- Monitor office expenses and assist with budget preparation and petty cash management.
- Ensure compliance with company policies and safety regulations.
- Support management with administrative and operational tasks as required.
Preferred Candidate Profile
- Education:
- Bachelors degree in Business Administration, Management, Commerce, or a related field.
- Additional certifications in Office Management, Administration, or HR will be an advantage.
- Experience:
- 2-4 years of proven experience in office administration, executive assistance, or operations support.
- Prior experience in handling vendor coordination, procurement, and office logistics preferred.
- Experience in managing administrative processes in a corporate or fast-paced environment.
- Technical Skills:
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Familiarity with office management software (e.g., Google sheet, email).
- Basic understanding of bookkeeping or HR systems is a plus.
- Soft Skills:
- Excellent organizational and multitasking abilities.
- Strong communication and interpersonal skills.
- Proactive, resourceful, and able to work independently with minimal supervision.
- High level of professionalism, integrity, and confidentiality.
- Problem-solving mindset with attention to detail and accuracy.
- Ability to manage time effectively and prioritize tasks under pressure.
- Other Requirements:
- Positive attitude and team-oriented approach.
- Willingness to take initiative and improve office systems and processes.
- Flexibility to adapt to changing business needs