Administrative Operations Professional

Role: Administrative Operations Professional

Industry Type: NGO / Social Services / Industry Associations

Department: Administration & Facilities

Employment Type: Full Time, Permanent

Role Category: Administration

UG: B.Com in Commerce, B.B.A. / B.M.S. in Management

PG: MBA/PGDM in Any Specialization

1. Office Administration & Operations Smooth daily operations with minimal disruptions; timely completion of assigned administrative tasks; adherence to office systems and processes
2. Facility & Infrastructure Management Maintenance issues resolved within defined timelines; zero major disruptions due to infrastructure failure; cleanliness and safety standards maintained
3. Asset Management 100% updated asset register; quarterly asset verification

4.completed; reduced asset loss/damage

1. Inventory & Procurement No stock-outs of essential office/training supplies; procurement completed within approved timelines; cost-effective vendor selection
2. Vehicle & Logistics Management Timely servicing and documentation renewal; accurate fuel log maintenance; zero compliance lapses
3. Vendor Management Timely vendor payments and service delivery; proper documentation of quotations, invoices, and agreements
4. Documentation & Record Management Accurate filing system maintained; 100% retrieval efficiency of key documents; proper document confidentiality maintained
5. Payroll Support & Attendance Accurate attendance records; timely submission of payroll inputs; zero payroll discrepancies due to admin error
6. Financial Administration Support Proper petty cash records maintained; timely submission of bills/reimbursements; audit-ready documentation
7. IT Support & Coordination Basic IT issues resolved within 2448 hours; minimal downtime of office systems; proper vendor coordination
8. Compliance & Renewals 100% timely renewal of licenses, insurance, AMCs, and subscriptions; zero compliance delays
9. Student Administration Support Timely completion of student documentation, admission files, uniform records, and ID issuance
10. Training & Examination Logistics Smooth coordination of exams, PTMs, seminars, industrial visits, and training events without logistical issues
11. Apprenticeship Documentation Support Accurate maintenance of apprenticeship records, attendance, and company coordination documents
12. Event Coordination Successful execution of events within timelines and budget; effective logistical support
13. Reporting & MIS Timely submission of administrative reports, inventory reports, expense summaries, and compliance trackers
14. Discipline, Ownership & Responsiveness Prompt response to management instructions; ability to handle multiple tasks; ownership and accountability demonstrated

Desired profile of the candidate:

1. Bachelors degree in business administration, Commerce, or a related discipline.
2. 5-7 years of relevant experience in office administration, facility management, or administrative support.
3. Good knowledge of office administration, vendor management, inventory control, and office operations.
4. Basic understanding of payroll, attendance management, and HR administrative processes.
5. Basic knowledge of computers (MS Word, Excel, Email)
6. Good communication and interpersonal skills