Role: Company Secretary
Industry Type: Auto Components
Department: Finance & Accounting
Employment Type: Full Time, Permanent
Role Category: Accounting & Taxation
UG: Company Secretary in Any Specialization
Role & responsibilities
- Keeps under review legislative, regulatory and governance issues which may impact the Company and ensures that the Board is effectively briefed on them;
- Wins the confidence of, and acts as a confidential sounding to the Chairman/Managing Director and other directors on issues of concern, and;
- Provides a discreet but challenging voice in relation to Board deliberations and decision making, drawing on his or her professional experience.
Preferred candidate profile
- Co-ordinate with the Board of Directors, Top Management and shareholders
- Report to the chairman/Managing Director and often liaise with board members
- Organize, prepare agendas, hold Board Meetings, Committee Meetings, shareholders meetings and record minutes
- Supporting the Chairman/Managing Director
- Maintain Statutory Books and Registrars
- Ensure documentary requirements as per Companies Act
- Be a linking factor for management, directors, shareholders, and regulatory authorities
- Disclosure and reporting: Responsible for filing, registering any document including forms, returns and applications to the Ministry of Corporate Affairs and other statutory authorities by and on behalf of the company as an authorized representative
- Deal with correspondence, collate information and write reports, ensuring decisions made are communicated to the relevant company stakeholders
- Litigation Management for the Civil matters filed by the Company and filed against the Company
- Follow-up on actions from meetings of the Board and Committees.
- Liaise with external advisers, such as lawyers and auditors
- SPOC for the Internal Control Audits to be conducted by the Parent Company (Tokai Rika Japan) such as J-Sox, Self Assessment audit for the internal control on Financial Reporting.
- Develop and oversee the systems that ensure the company complies with all applicable codes, in addition to its legal and statutory requirements
- Ensure proper compliance and execution of contracts and agreements
- Specialized services as required by the directors
- Proper drafting and execution of agreements, contracts, and resolutions
- Advising on good governance practices and compliance of Corporate Governance norms as prescribed under various Corporate, Securities and Other Business Laws and regulations and guidelines, Predominantly work as Custodian and admin for the overall Compliance Management of the Company.
- Manages all tasks relating to Securities and their transfer and transmission
- Signing of Financial statements, Annual Return where necessary and responsible for other declarations
- Acts as the custodian of corporate records, statutory books and registers
- Communication with various stakeholders, like Shareholders, Government, Regulators, Authorities etc.
- Assist, participate, partner with internal and external stakeholders in Corporate Social Responsibility
- Frequent interaction with executive management (Business heads, HR and Finance & Accounts).
- Monitor changes in relevant legislation and the regulatory environment and take appropriate action
- Ensure that arrangements are in place for the safe custody and application of the Common Seal.
- Ensure the submission of returns to RBI (FLA & Foreign Collaborations Survey Return), Statistical Survey department, Legal Entity Identifier and such other statutory/non-statutory authorities.
- Act as Custodian of the Whistle Blower and Code of Conducts, including handling of reported Whistle Blower matters by taking advice of the Senior Management, imparting education/awareness on Code of Conduct, Whistle Blower Policy, Confidential Information Control Policy and Consequence Management Policy and such other major policies of the Company etc.,
- Corporate Social Responsibility
Planning, budgeting, execution and monitoring of CSR activities.
- Subsidies and Incentives related coordination with consultants and Government, submission of application, appearance, representation before the state level committee.
The Job responsibility is subject to change by the management to suit changing requirement from time to time.