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We are looking for a proactive Procurement Executive with strong communication skills to support the end-to-end procurement of raw materials. The ideal candidate will monitor stock on our WMS/ERP system every day, raise purchase orders for raw materials that fall below threshold, follow up with vendors on quality and timely dispatch, support day-to-day warehouse and inwarding operations, maintain accurate procurement records, and work closely with the Procurement Manager to ensure an uninterrupted supply of raw materials.
Roles and Responsibilities:
Review the WMS/ERP system every day to monitor raw material stock levels and flag items running low.
Identify raw materials that have fallen below their threshold and raise purchase orders based on production requirements and vendor lead times.
Follow up with vendors on order confirmations, quality checks, and timely dispatch of every order.
Track open purchase orders end-to-end and escalate delays or discrepancies to the Procurement Manager.
Coordinate inwarding of raw materials, including GRN entries and reconciliation of received quantities against purchase orders and invoices.
Support resolution of day-to-day operational challenges such as logistics disruptions and inwarding issues to keep production running smoothly.
Maintain accurate and up-to-date records of purchase orders, vendor details, price lists, and delivery schedules.
Prepare weekly reports on stock levels, open POs, and slow-moving or obsolete raw material stock.
Ensure proper stacking of raw materials in accordance with company procedures to maximise space utilisation and accessibility.
Conduct regular physical inventory counts of raw materials and reconcile with system records to ensure accuracy.
Coordinate with internal stakeholders such as production, logistics, and quality assurance for smooth day-to-day operations.
Skills and Qualifications:
Bachelors degree in supply chain management, business administration, or a related field.
3?5 years of experience in procurement, purchase, or supply chain operations, preferably in the food industry. Freshers with a strong aptitude may also apply.
Basic understanding of inventory management principles and procurement processes.
Good analytical and problem-solving skills with strong attention to detail.
Proficiency in Microsoft Excel and familiarity with WMS/ERP systems.
Excellent communication and interpersonal skills, with the ability to follow up and coordinate effectively with vendors.
A proactive, ownership-driven mindset with the ability to work in a fast-paced environment and adapt to changing priorities.