Admin - Executive Work Mode: 5 Days Work from Office
About the Role
KANINI is looking for a proactive and organized Admin Executive to manage day-to-day administrative operations and ensure the smooth functioning of office facilities. The ideal candidate should have experience in front office operations, vendor management, travel coordination, inventory management, and office administration while maintaining a professional and employee-friendly workplace.
Key Responsibilities
Manage front office operations and provide a professional experience for employees, visitors, and clients. Handle reception activities including visitor management, telephone calls, courier services, and meeting room coordination. Coordinate with vendors for housekeeping, security, pantry, office maintenance, and other facility-related services. Manage vendor onboarding, purchase orders, invoices, renewals, and service quality. Oversee soft services, including housekeeping, pantry, cafeteria, and office maintenance. Coordinate domestic travel bookings, accommodation, and transportation for employees. Maintain office inventory and stock of stationery, pantry items, office supplies, and other consumables. Track stock levels and ensure timely procurement to avoid shortages. Maintain administrative records, MIS reports, invoices, and vendor documentation. Coordinate with internal departments to ensure seamless office operations. Ensure compliance with company policies and administrative procedures.
Primary Skills
Front Office Management Vendor Management Soft Service Management Administration Travel Management Stock Management Required Qualifications & Skills Bachelor''s degree in any discipline. 1-2 years of experience in Administration, Front Office, or Facilities Management. Strong communication and interpersonal skills. Excellent organizational and multitasking abilities.
Experience: in vendor coordination and office administration.
Knowledge of travel management and inventory control. Proficiency in Microsoft Office (Excel, Word, Outlook, PowerPoint). Ability to work independently and manage multiple priorities.
Preferred Skills
Experience: in corporate office administration.
Strong vendor negotiation and relationship management skills. Exposure to facility management tools or ERP systems will be an added advantage