Job Description
- Greeting all visitors.
- Direct visitors to the appropriate person and office.
- Managing budgets, records, and contracts.
- Handling front desk activities including train/ flight bookings, Hotel Bookings etc.
- Answer, screen, and forward incoming phone calls.
- Keep detailed and accurate records of visitor requests.
- Ensure reception area is tidy and presentable, with all necessary stationery and material e.g. pens, forms, and brochures.
- Provide basic and accurate information in-person and via phone/email.
- Maintain office security by following safety procedures and controlling access via the reception desk e.g. Maintain Register for Visitors etc.
- Managing office supplies such as stationery, equipment, and furniture.
- Order stationery supplies for Office and keep an inventory of stock.
- Update calendars and schedule meetings.
- Arrange travel and accommodations, and prepare vouchers.
- Keep updated records of office expenses and costs.
- Perform other clerical receptionist duties such as filing.
- Maintaining office services as required (such as Housekeeping and maintenance companies)
- Receiving and dispatching deliveries of Courier and maintain the records of the same.
- Email coordination as per the requirements.
- Assisting the HR department in Recruitment, Interview Schedule, Employee Personal File record, on boarding and keeping attendance record of office Boys etc.
Knowledge Required
- Proven work experience as a Front Office/ Admin Activities similar role
- A minimum of 4 years of experience as Office Administrator or similar