Office Administrator

Office Administration:

1. Office Management:
• Manage daily office operations, including supplies, facilities, and maintenance.
• Organize and maintain office records, files, registers, and databases.
• Handle correspondence, emails, phone calls, and courier communication.
2. Documentation & Coordination:
• Assist in preparing letters, reports, spreadsheets, and other basic documentation.
• Coordinate with vendors, suppliers, service providers, and maintenance teams as required.
• Monitor office supplies and place orders while maintaining stock records.
3. Administrative Support:
• Support HR and Finance teams with basic administrative and coordination tasks.
• Maintain cash book records and track daily cash and petty cash transactions accurately.
• Ensure proper filing of bills, invoices, receipts, and supporting documents.
4. General Coordination:
• Help schedule meetings, follow up on routine tasks, and support smooth office functioning.
• Maintain confidentiality and ensure proper handling of important records and information.

Charitable Trust:

1. Administrative Support:
• Manage trust-related administrative tasks, including scheduling, record-keeping, and correspondence.
• Coordinate meetings, events, volunteer activities, and routine communication.
2. Donor & Partner Relations:
• Assist in maintaining communication with donors, partners, and beneficiaries.
• Help prepare reports and updates on trust activities and related records.
3. Fundraising & Communications:
• Provide administrative support for fundraising initiatives and campaigns.
• Assist in coordinating promotional materials and communication activities.
4. Compliance & Reporting:
• Maintain proper trust documentation and records.
• Assist in preparing and submitting compliance-related reports and supporting documents as required.

Qualifications

• Bachelor's degree in Commerce, Business Administration, Finance, or a related field.
• 1-2 years of experience in office administration or a similar role.
• Strong organizational and multitasking skills.
• Good verbal and written communication skills.
• Proficiency in office software, including Microsoft Office Suite (Word, Excel, Outlook).
• Basic accounting knowledge, including cash book maintenance and petty cash handling.
• Accuracy in data entry, documentation, and record keeping.
• Experience in bookkeeping, vendor coordination, or administrative support to HR/Finance will be an added advantage.
• Exposure to charitable trust, NGO, or non-profit administrative work is a plus.

Personal Attributes

• High level of integrity and discretion in handling confidential information.
• Ability to work independently and as part of a team.
• Strong problem-solving skills and attention to detail.
• Ability to manage multiple tasks simultaneously and meet routine deadlines.