Role: Document Controller Specialist
Industry Type: Power
Department: Project & Program Management
Employment Type: Full Time, Permanent
Role Category: Other Program / Project Management
UG: Any Graduate
PG: Any Postgraduate
Job Description Summary The Document Controller Specialist is responsible for managing, controlling, and maintaining project documentation in compliance with company standards, project procedures, and client requirements. This role ensures that all technical, commercial, and administrative documents are accurately processed, distributed, tracked, and archived throughout the project lifecycle.The ideal candidate will have strong expertise in document control systems, transmittals, version control, and stakeholder coordination, with the ability to maintain document integrity, confidentiality, and accessibility across internal and external project teams. Job Description
Job Description
Key Responsibilities
- Manage and maintain all project documentation in accordance with company policies, project requirements, and client specifications.
- Control the receipt, registration, distribution, tracking, filing, and archiving of project documents.
- Ensure all documents are properly reviewed, approved, and issued according to established workflows and deadlines.
- Maintain accuratedocument numbering, revision control, and version history.
- Prepare and processdocument transmittalsfor internal and external distribution.
- Monitor document status and ensure timely submission, retrieval, and updates of project records.
- Coordinate with project managers, engineers, quality teams, vendors, subcontractors, and clients regarding document requirements and submissions.
- Perform quality checks to verify document accuracy, completeness, and compliance before issuance.
- Maintain document control logs, trackers, and registers to ensure up-to-date reporting.
- Support audits by providing required documentation and ensuring records are organized and readily accessible.
- Assist in the implementation and continuous improvement of document control procedures and systems.
- Ensure confidentiality, security, and proper retention of sensitive project information.
- Follow up with stakeholders on overdue documents, comments, approvals, and revised submissions.
Required Qualifications
- Bachelors degree, diploma, or equivalent qualification in Business Administration, Information Management, Engineering Support, or a related field.
- Proven experience with min 3 yrs as aDocument Controller,Document Control Specialist, or similar role in a project-driven environment.
- Strong knowledge ofdocument control processes,transmittals,revision control, andrecords management.
- Experience working withdocument management systems (DMS/EDMS)and electronic filing systems.
- Proficiency inMicrosoft Officeapplications, especially Excel, Word, and Outlook.
- Strong organizational skills with high attention to detail and accuracy.
- Excellent communication and coordination skills with the ability to work across multiple teams and stakeholders.
- Ability to manage multiple priorities and meet tight deadlines.
Preferred Qualifications
- Experience in industries such asconstruction, engineering, oil gas, energy, manufacturing, or infrastructure.
- Familiarity with client documentation requirements and project documentation workflows.
- Knowledge of ISO standards, quality management systems, or records retention practices.
- Experience with systems such asAconex, SharePoint, Documentum, EDMS, or similar platforms.
Key Skills and Competencies
- Document control and records management
- Document management systems (DMS/EDMS)
- Transmittal preparation and tracking
- Version and revision control
- Compliance with company and client standards
- File organization and archiving
- Stakeholder coordination
- Attention to detail
- Time management and prioritization
- Communication and follow-up skills
- Problem-solving and process improvement
- Confidentiality and data integrity
Why Join Us
At GE Vernova - Grid Automation, you will have the opportunity to work on cutting-edge projects that shape the future of energy. We offer a collaborative environment where your expertise will be valued, and your contributions will make a tangible impact. Join us and be part of a team that is driving innovation and excellence in control systems.
Apply today and help us lead the way in renewable energy solutions!